97
FOR THE YEAR ENDED 31 MARCH 2021
Notes for the Annual General Meeting
1. A member entitled to attend and vote may appoint a
proxy or proxies to attend, speak and vote instead of him
or her. A proxy need not be a member of the Company.
A form of proxy, if used, must be lodged at the
Company’s registrars, Link Group, PXS 1, 10th Floor, Central
Square, 29 Wellington Street, Leeds, LS1 4DL not less than
forty-eight hours (excluding non-business days) before
the meeting. To appoint more than one proxy you may
photocopy a paper proxy. You may appoint a person
other than the Chairman as your proxy. Please indicate
the proxy holder’s name and the number of shares in
relation to which they are authorised to act as your proxy
(which, in aggregate, should not exceed the number
of shares held by you). Please also indicate if the proxy
instruction is one of multiple instructions being given. All
forms must be signed and should be returned together in
the same envelope.
2. Pursuant to Regulation 41 of the Uncertificated
Securities Regulations 2001, the Company specifies that
to be entitled to attend and vote at the Meeting (and
for the purpose of the determination by the Company
of the number of votes they may cast), members must
be entered on the Company’s register of members 48
hours before the meeting. If the Meeting is adjourned
then, to be so entitled, members must be entered on
the Company’s register of members at the time which
is 48 hours before the time fixed for the adjourned
meeting or, if the Company gives notice of the
adjourned meeting, at the time specified in that notice.
3. Electronic proxy voting is available for this meeting. If
you would like to submit your voting instructions
using the web-based voting facility please go to
www.signalshares.com. If you have not already registered
with Signal Shares you will need your Investor Code which
can be found on your share certificate or recent dividend
confirmation. Once registered you will be able to vote
immediately by selecting ‘Proxy Voting’ from the menu.
If you are an institutional investor you may be able
to appoint a proxy electronically via the Proxymity
platform, a process which has been agreed by the
Company and approved by the Registrar. For further
information regarding Proxymity, please go to www.
proxymity.io. Your proxy must be lodged by not less
than forty-eight hours before the meeting in order to
be considered valid. Before you can appoint a proxy via
this process you will need to have agreed to Proxymity’s
associated terms and conditions. It is important that
you read these carefully as you will be bound by them
and they will govern the electronic appointment of
your proxy.
4. I f you require a paper proxy please email our Registrar,
Link Group, at enquiries@linkgroup.co.uk or you may
call Link on 0371 664 0300 or, if calling from overseas, on
+44 (0) 371 664 0300. Calls are charged at the standard
geographic rate and will vary by provider. Calls outside
the United Kingdom will be charged at the applicable
international rate. Lines are open between 09:00 – 17:30,
Monday to Friday excluding public holidays in England
and Wales.
5. As at 11 July 2022 (being the latest practicable date prior
to the publication of the Notice) the Company’s issued
share capital was 33,724,958 ordinary shares of 0.1p each,
of which 12,377,564 are held in treasury. As a result the
total voting rights as at 11 July 2022 is 21,347,394.
6. The vote ‘Withheld’ is provided to enable you to
abstain on any particular resolution. However, it should
be noted that a ‘Withheld’ vote is not a vote in law and
will not be counted in the calculation of the proportion
of the votes ‘For’ and ‘Against’ a resolution.
7. Any questions shareholders have concerning the
business to be conducted at the meeting may be
emailed to magnus.spence@jupiteram.com. Please
include your name and shareholder reference number.
The Company will respond to each shareholder.
8. CREST members who wish to appoint a proxy or proxies
through the CREST electronic proxy appointment
service may do so for the Annual General Meeting to
be held on 7 September 2022 and any adjournment(s)
thereof by using the procedures described in the CREST
Manual. CREST Personal Members or other CREST
sponsored members, and those CREST members who
have appointed a voting service provider(s), should refer
to their CREST sponsor or voting service provider(s),
who will be able to take the appropriate action on their
behalf.
In order for a proxy appointment or instruction made
using the CREST service to be valid, the appropriate
CREST message (a ‘CREST Proxy Instruction’) must be
properly authenticated in accordance with CRESTCo’s
specifications and must contain the information
required for such instructions, as described in the
CREST Manual. The message, regardless of whether
it constitutes the appointment of a proxy or an
amendment to the instruction given to a previously
appointed proxy must, in order to be valid, be
transmitted so as to be received by the Company’s
agent ID (RA10) by the latest time(s) for receipt of proxy
appointments specified in the notice of meeting. For
this purpose, the time of receipt will be taken to be the
time (as determined by the timestamp applied to the
message by the CREST Applications Host) from which
the Company’s agent is able to retrieve the message by
enquiry to CREST in the manner prescribed by CREST.
After this time any change of instructions to proxies
appointed through CREST should be communicated to
the appointee through other means.
CREST members and, where applicable, their CREST
sponsors or voting service providers should note that
CRESTCo does not make available special procedures
in CREST for any particular messages. Normal system
timings and limitations will therefore apply in relation
to the input of CREST Proxy Instructions. It is the
responsibility of the CREST member concerned to take
(or, if the CREST member is a CREST personal member
or sponsored member or has appointed a voting
service provider(s), to procure that his CREST sponsor
or voting service provider(s) take(s)) such action as shall